DRAFT
GOVERNING BOARD MEETING
Meeting Room #1
Members Present: Mr. Kevin Conway Mr. Bill Joseph
Ms. Susan Ewing Dr. Dennis Palmer
Mr. Don Johnson Ms. Suzanne Ramer
Mr. Rex Johnson Mr. Dick Stone
Absent:
Others Present: Mr.
Tim Putnam Ms. Tara Stevens
Mr. Myron Higgins Ms. Janis Koehn
Call
to Order:
The December 18th meeting of the Mercer County
Hospital Governing Board was called to order by Mr. Don Johnson, presiding
Chair at
Minutes:
Minutes of the
After minor amendments
were made, motion was made, seconded and unanimously passed to approve the
Closed
Minutes:
Minutes of the
Motion was made,
seconded and unanimously passed for the closed minutes to remain closed.
Financial
Report:
Ms. Tara Stevens, CFO
reviewed the financial reports with the Board.
·
Gross Patient Revenue for November was $1,517,684;
Other Operating Revenue for November was $29,907. Gross Operating Revenue for November was $1,547,592;
Net Operating Revenue for November was $1,180,289. Total Operating Expenses for November were $971,371. Fiscal Year 2007 profit from Operations was $153,662
and Net Profit of $430,135. Gross AR
Days are at 86.4. Discussion ensued.
·
Ms. Stevens reported the Board restricted
Charity Care CD has matured. Within the
original guidelines of the estate, recognition is required. The hospital will be renaming the program
from Charity Care to the Middaugh-Witham Cares Program. Discussion ensued.
Motion
was made, seconded and unanimously passed to release the $55,000 from the Middaugh-Witham estate fund and apply
towards the $84,000 of charity care last fiscal year.
Motion was made,
seconded and unanimously passed to approve the financial report as submitted.
Planning/Operations:
§
Master Facility Plan Update – Mr. Myron
Higgins reported the hospital is awaiting financial data from McGladrey that
will assist in the analysis and feasibility of the four Master Facility Plan
options.
Mr.
Higgins reported the hospital is working with Shive-Hattery on a plumbing
analysis.
Mr.
Tim Putnam reported the hospital currently does not have a Maintenance Manager
and is contracting Management services through Shive-Hattery for oversight and
direction of operations within the department.
§
IDPH Update – Mr. Putnam reported the
hospital received approval for patient occupancy in the two recently remodeled rooms;
however the hospital is unable to remodel additional rooms until a plan is in place
for the HVAC system and “sprinklering” of the building. IDPH has been notified of the Master Facility
Plan feasibility study, and has required MCH to submit status reports every 90
days until a plan is in place to correct the identified systems.
§
IT Update – Ms. Stevens reported hospital
staff are in the process of the IT site visits to review the final two systems. Ms. Stevens reported the hospital is still in
negotiations with both vendors regarding final pricing. Ms. Stevens reviewed costs associated with software,
hardware and implementation for both systems totaling nearly $1,000,000, and
discussed on-going and cumulative costs associated with the conversion. Discussion ensued.
Motion
was made, seconded and unanimously passed to allow the management team to make
a decision on and acquire the preferred IT system.
§
AHA and IHA Memberships – Mr. Putnam reported
to the Board that several items were up for annual renewal such as hospital
association dues, corporate insurances, etc.
The hospital is proceeding with payment without bringing these items to
the Board for action as they are continuing expenses in the hospital’s approved
budget.
Management
Report:
§
Motion
was made, seconded and unanimously passed to approve the resolution.
§
Mr. Putnam reported Medical Associates
Clinic will be offering two new programs; the Fall Prevention Clinic with Dr.
Rosca and a Diabetes Clinic with Dr. Wurzburger.
Quality
Improvement Report:
Motion
was made, seconded and unanimously passed to approve the Quality Report as
submitted.
Personnel:
A
motion was made by Mr. Dick Stone, seconded by Mr. Kevin Conway to go into
Closed session. Roll call vote: Susan
Ewing, yes; Dick Stone, yes; Kevin Conway, yes; Don Johnson, yes; Dr. Dennis
Palmer, yes; Suzanne Ramer, yes; Rex Johnson, yes; Bill Joseph, yes.
A
motion was made by Mr. Dick Stone, seconded by Ms. Susan Ewing to return to
Open session. Roll call vote: Susan
Ewing, yes; Dick Stone, yes; Kevin Conway, yes; Don Johnson, yes; Dr. Dennis
Palmer, yes; Suzanne Ramer, yes; Rex Johnson, yes; Bill Joseph, yes.
Governance/Nominating
Committee Report:
Ms.
Susan Ewing reported the Board has taken the annual governance assessment
program (GAP) survey, and has received the results. The survey identified that the Board appears
to be somewhat disconnected based on the range of responses to questions. Discussion ensued. The Board will discuss the survey more
in-depth at the January meeting.
Several
governance related items such as charters, policies, job descriptions, conflict
of interest, etc. were distributed to the Board for review. The governance materials will be on the
January agenda for approval.
Board Member
Nominations/Election of Officers:
Iris
Paulsen has elected not to renew her membership on the Board. Dick Stone has elected to resign from the
Board as soon as a replacement can be found.
Dr. Dennis Palmer has agreed to be nominated to fill Iris Paulsen’s
position on the Board as a community representative. With Dr. Palmer becoming a permanent member,
Dr. Cristina Rosca will join the Board in her role of Vice Chief-of-Staff and
serve as a voting Board member and medical staff representation. Dr. Palmer will continue as Chief-of-Staff
for the hospital but will no longer serve the Board as the official
representative for the Medical Staff.
Motion
was made, seconded and unanimously passed to approve Don Johnson, Suzanne Ramer
and Dr. Dennis Palmer for a three-year term.
Motion
was made, seconded and unanimously passed for nomination of Don Johnson as
Chairman of the Board.
Motion
was made, seconded and unanimously passed for nomination of Kevin Conway as
Vice-Chairman of the Board.
Motion
was made, seconded and unanimously passed for nomination of Susan Ewing as
Secretary/Treasurer of the Board.
New Business:
§
Mr. Tim Putnam reported that he had been
working with the Governance Committee regarding educational opportunities for
the Board. Based on the criteria set
forth by the Board, there is difficulty locating a conference that will meet
that criteria. Mr. Putnam reported that
the hospital is looking at the option of building an educational conference
that will be tailored to the needs of
§
Mr. Don Johnson reported that Myron
Higgins has received his certification as a Certified Healthcare Executive.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn
the Board meeting. With no further
business, the meeting was adjourned at
Respectfully submitted,
Shannon Ziegenhorn, Administrative
Assistant
_____________________________________
Susan D. Ewing
Secretary/Treasurer