DRAFT DRAFT
GOVERNING BOARD MEETING
Conference Room A
Members Present: Mr. Kevin Conway Dr.
Ms. Sue Ewing Ms.
Mr. Don Johnson Dr.
Mr.
Mr.
Absent:
Others Present: Mr.
Ms. Jodie Criswell Mr. Dave Relander
Mr.
Call
to Order:
The
Minutes:
Minutes of the
Motion was made,
seconded and unanimously passed to approve the
Closed
Minutes:
Minutes of the
A
motion was made by Mr. Bill Joseph, seconded by Ms. Sharon Sims to go into
Closed session. Roll call vote: Dr.
A
motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to return to
Open session. Roll call vote: Dr.
Motion was made,
seconded and unanimously passed to continue to accept the closed session as
written and keep closed.
Financial
Report:
§
Audit Report:
Mr.
Rex Johnson, Finance and Audit Committee Chair reported the Board had a month to review the
audit. There was no further discussion
and a motion for approval was entertained.
Motion was made, seconded and unanimously
passed to approve the audit as presented.
§
Accounts Receivable
Update:
Ms. Jodie Criswell reviewed and discussed
the following information with the Board:
- There
was a $13,000 loss for the month, $57,000 below budget.
- Bad
Debt is higher than budget due to the A/R situation.
- Current
A/R as of November 30th (Days outstanding – 147.3, Receivables -
$6.4 million)
- HMS
began working on accounts October 31st; the hospital has begun to
see some money but anticipates more results within the new few weeks. CFO is monitoring HMS’s activity.
- The
Business Office staff has received additional training on the computer system.
- Current
staffing includes four hospital Billing personnel and HMS has provided four
additional Billing personnel to work on our account.
- Finance
and Audit will continue to monitor the A/R situation closely.
§
Financials:
Ms.
Jodie Criswell and Mr. Rex Johnson reviewed the financial report with the
Board.
Gross
Patient Revenue for November was $1,421,576; Other Operating Revenue for November
was $103,233. Gross Operating Revenue
for November was $1,524,809; Net Operating Revenue for November was $1,051,175. Total Operating Expenses for November were $1,116,609. Fiscal Year 2008 loss from Operations was ($321,681)
and Net Loss of ($128,219). Gross AR
Days are at 147.3. Discussion ensued.
Motion
was made, seconded and unanimously passed to approve the financial report as
submitted.
§
Interim Cost Report:
Mr.
Rex Johnson reported the Finance and Audit Committee discussed having an
Interim Cost Report done and made the recommendation to move forward. The Interim Cost Report would cost
approximately $6,000.00 - $8,000.00.
Discussion ensued.
Motion
was made, seconded and unanimously passed to finance the Interim Cost Report.
Planning/Operations:
§
Hospital Renovation Update – Mr. Tim
Putnam reported Clinic staff will meet with the Architects to discuss options
for medical office renovations. The
Architect has provided a tentative project “phase” schedule pending timely
approval from the Illinois Department of Public Health and Illinois Health
Facilities Planning Board.
-
CON – IHFPB allows up to a five percent
increase on the project over the reported amount, anything above five percent
will result in stopping the project. A
meeting was scheduled with the Planning Board to assist us in developing a plan
however; it was cancelled due to inclement weather. The meeting was rescheduled for December 19th
in
§
Disaster Update – Mr. Putnam reported
twenty-two hospital employees participated in NIMS (disaster) training hosted
by RMERT at
§
IT Update – Mr.
§
Medical Clinic Update – Dr. Kristin
Wurzburger spoke to the Board about the upcoming electronic medical record, new
services at the clinic, quality reporting, the possibility of expanding hours
on Saturdays, and the addition of Dr.’s Rattananont and Figanbaum.
Management
Report:
§
Administrative Update –
Business
Matters ((1) “The purchase or lease of real property for the use of the public
body, including meetings held for the purpose of discussing whether a
particular parcel should be acquired.” 5 ILCS 120/2(c)(5).)
–
A
motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to go into
Closed session. Roll call vote: Dr.
A
motion was made by Ms. Sharon Sims, seconded by Mr. Dick Stone to return to
Open session. Roll call vote: Dr.
Mr.
Tim Putnam reported the hospital has purchased power monitoring equipment. Representatives from AmerenIP met with
several of the county entities to discuss options of monitoring both internal
and external power; they will monitor power supply’s for a couple of weeks and
report back on their findings.
Mr.
Bill Joseph reported the Wind Committee will be meeting to review proposals for
a wind turbine. The committee is seeking
financial support in the form of grant funding to assist with the cost of the
turbine.
§
Mercer
Foundation for Health – Mr. Putnam reported Sara Morby has been
hired as the new part-time Executive Director for Mercer Foundation for Health. Additionally,
Sara will be employed by the hospital part-time as Marketing Director. Her start date is January 7th. The 4th Annual Battle of the Soups
Soup Supper is scheduled for February 5th at the Aledo VFW.
Medical Staff
Report:
A
motion was made by Ms. Sharon Sims, seconded by Mr. Dick Stone to go into
Closed session. Roll call vote: Dr.
A
motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to return to
Open session. Roll call vote: Dr.
Motion was made,
seconded and unanimously passed to approve William Hoover, MD for reappointment
to Active Staff in the Department of Pathology.
Motion was made,
seconded and unanimously passed to approve
Motion was made,
seconded and unanimously passed to approve Sora Reddy, MD for reappointment to
Consulting Staff in the Department of Cardiology.
Motion was made,
seconded and unanimously passed to approve Al Randy Doyle, MD for reappointment
to Consulting Staff in the Department of Medicine.
Quality
Improvement Report:
Ms. Shelley Wiborg
reported the hospital has a sub-committee under Quality and Infection Control
researching options for MRSA screening and testing. Discussion ensued. A recommendation will be made by the Quality
Improvement Committee to the Board at a later date.
Motion was made,
seconded and unanimously passed to approve the Quality Reports.
Personnel:
Mr.
Ms.
Shelley Wiborg reported management has been monitoring usage of casual and
agency staff for several months. A
recommendation was made to add one FTE as a day nurse to eliminate excess usage
of non-employed staff. Ms. Jodie
Criswell added the position is budget neutral except for an increase in the
number of FTE’s.
A
motion was made by Mr. Kevin Conway, seconded by Ms. Sharon Sims to go into
Closed session. Roll call vote: Dr.
A
motion was made by Mr. Bill Joseph, seconded by Dr.
Governance and
Nominating Committee Update:
Ms.
Susan Ewing reported the Committee has completed the Conflict of Interest
Policy and Disclosure Form, along with a Confidentiality Statement and is
making a recommendation for Board approval for the aforementioned
documents. The hospital publishes a
monthly newsletter for employees; Sue made a recommendation that the Board
rotate each month and provide an article of their choice for the newsletter as
well. (Dick – January, Don – February,
Kevin – March, Sue – April) Mr. Don
Johnson made recommendations for annual committee membership.
Motion
was made, seconded and unanimously passed to approve the Conflict of Interest
Policy and Disclosure Form.
Motion
was made, seconded and unanimously passed to approve the confidentiality
statement.
Motion
was made, seconded and unanimously passed to approve annual Board Committee
membership for 2008:
-
Executive Compensation and Performance
Committee – Bill Joseph, Dr.
-
Finance and Audit Committee – Rex
Johnson, Dr. Cristina Rosca (as Chief of Medical Staff) and Sharon Sims.
-
Governance and Nominating Committee – Sue
Ewing, Kevin Conway and
Adjournment:
Motion was made, seconded and unanimously passed to adjourn
the Board meeting. With no further
business, the meeting was adjourned at 9:36 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative
Assistant
_____________________________________
Susan D. Ewing
Secretary/Treasurer