DRAFT DRAFT
GOVERNING BOARD MEETING
October 15, 2007
Conference Room A
Members Present: Mr. Kevin Conway Ms.
Ms. Sue Ewing Dr.
Mr. Don Johnson Ms.
Mr.
Dr.
Absent:
Others Present: Mr.
Ms. Jodie Criswell Mr. Dave Relander
Mr. Myron Higgins Ms. Susan Sutton
Call
to Order:
The October 15, 2007 meeting of the Mercer County Hospital
Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:01
P.M.
Minutes:
Minutes of the September
17, 2007 meeting were included in packets for review.
Motion was made,
seconded and unanimously passed to approve the September 17, 2007 minutes as submitted.
Closed
Minutes:
Minutes of the September
17, 2007 meeting were distributed for review.
A
motion was made by Mr. Dick Stone, seconded by Ms.
A
motion was made by Mr. Dick Stone, seconded by Ms. Susan Ewing to return to
Open session. Roll call vote: Dr.
Cristina Rosca, yes; Don Johnson, yes;
Motion was made,
seconded and unanimously passed to approve the minutes and to keep closed.
Financial
Report:
§
Accounts Receivable
Update:
Ms. Jodie Criswell reviewed and discussed
the following information with the Board:
-
Current
A/R as of October 13th (Days outstanding 129, Receivables - $6
million)
-
CFO
is monitoring Gross AR Balances and future projections (by June anticipated
numbers are as follows: Days Outstanding 78.3, Receivables - $3.6 million),
Hospital AR Balance by Payor, and Line of Credit Balance (as of October 17th
total Line of Credit balance - $571,592, by December 17th hospital
anticipates to begin positive cash position.)
-
Several
staff members have been sent to
-
The
hospital is reviewing additional options and resources with HMS for billing
assistance until cash flow situation is rectified.
§
Financials:
Ms.
Jodie Criswell and Mr. Rex Johnson reviewed the financial report with the
Board.
-
Gross Patient Revenue for September was $1,333,602;
Other Operating Revenue for September was $18,432. Gross Operating Revenue for September was $1,352,034;
Net Operating Revenue for September was $1,018,697. Total Operating Expenses for September were $1,083,659. Fiscal Year 2008 loss from Operations was ($64,962)
and Net Loss of ($16,349). Gross AR Days
are at 140.5. Discussion ensued.
Motion
was made, seconded and unanimously passed to approve the financial report as
submitted.
§
Audit Report:
Mr.
Rex Johnson, Finance and Audit Committee Chair reviewed the audit report with
the Board.
-
Tony
Cawiezell and Ryan Weber with RSM McGladrey reviewed the Auditors Report with
Finance and Audit Committee. The Cost
Report is anticipated to be complete within a couple of weeks. The Auditors will present the final reports
in November.
Planning/Operations:
§
Hospital Renovation Update Mr. Tim
Putnam presented the latest facility drawings for review. The next phase will be to define the exterior
of the building, specifically the front entrance.
-
CON Mr. Putnam reported Chuck Sheets
with the law firm Foley and Lardner has submitted the new Letter of Intent on
behalf of the hospital to the Illinois Health Facilities Planning Board,
combining both the Extended Care Closure and Facility Renovation plan. The Certificate of Need application will be
submitted early December.
§
IT Update Mr. Putnam reported Myron
Higgins and several staff members are currently attending HMS computer training
in
Management
Report:
§
Social Services/Education Department
Update Ms. Susan Sutton, Manager of Social Services and Education gave a
brief departmental update to the Board.
Ms. Sutton also reviewed skilled care criteria.
§
Administrative Update Mr. Tim Putnam
reported the CT scanner, copiers and Polycom system have recently been affected
and/or damaged potentially due to power interruptions. Mr. Putnam stated the hospital along with
other local and county entities are working on the problem with AmerenIP.
Mr.
Putnam reported based on a recommendation from the Audit Report, the hospital
will be implementing a Paid Time Off (PTO) program within the next year.
Mr.
Putnam reported as part of the capital campaign, the Foundation will produce a
video about the facility and community.
This video can be used in conjunction with the hospital for marketing,
recruiting, etc. and will also become part of the cost report. The Foundation will reimburse the hospital
for purchase of video production. Discussion
ensued.
Motion
was made, seconded and unanimously passed to fund the production of video to
promote the facility and community up to $16,000.00.
Mr. Putnam reported the hospital Pharmacy
received their ISO Level 7 certification for their clean room. Mr. Putnam added the room was built by the
maintenance staff.
Mr. Putnam reported the Womens Breast
Health Conference will be held Saturday, October 27th.
Mr. Putnam reported he and Don Johnson
attended a conference in
§
Mercer
Foundation for Health Mr. Tim Putnam reported proceeds from the Mercer
Foundation for Health Annual Benefit Dinner and Auction will be donated to the
hospital for the purchase of blanket warmers.
Quality
Improvement Report:
Motion was made,
seconded and unanimously passed to approve the Quality Reports as submitted.
Personnel:
A
motion was made by Mr. Dick Stone, seconded by Ms.
A
motion was made by Ms.
Governance and
Nominating Committee Update:
Ms.
Susan Ewing reported Dave Relander was in attendance as an invited guest of the
Board.
Ms.
Ewing reported the Hospital Bylaws were approved by the
Motion
was made, seconded and unanimously passed to approve the Bylaw changes as
submitted.
Mr.
Kevin Conway reported the Board still anticipates a vacancy at the end of the
year; the prospective candidate is willing to serve on the Board.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn
the Board meeting. With no further
business, the meeting was adjourned at 8:33 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative
Assistant
_____________________________________
Susan D. Ewing
Secretary/Treasurer