MERCER COUNTY HOSPITAL

GOVERNING BOARD MEETING

 

September 18, 2006

Mercer County Hospital

Meeting Room #1

7:00 P.M.

 

 

Members Present:                    Mr. Kevin Conway          Dr. Dennis Palmer

                                                Ms. Susan Ewing           Ms. Iris Paulsen

                                                Mr. Don Johnson            Ms. Suzanne Ramer

                                                Mr. Rex Johnson            Ms. Sharon Sims

                                                Mr. Bill Joseph

 

                                               

Members Excused /                 Mr. Dick Stone

Absent:                                   

                                               

           

Others Present:                        Mr. Tim Putnam             Ms. Susan Pearson

                                                Mr. Myron Higgins          Ms. Tara Stevens

                                                Mr. Jon Hillman              Ms. Julie Weeks

 

Call to Order:  

 

The September 18th meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:06 P.M.                                                                                             

 

Minutes:

 

Minutes of the August 17, 2006 meeting were included in packets for review.

 

Motion was made, seconded and unanimously passed to approve the August 17, 2006 minutes as submitted.

 

Audit Report:

 

Mr. Jon Hillman, McGladrey & Pullen reviewed the 2006 Audit Report with the Board; discussing Communications with the Board, Management’s Judgments and Accounting Estimates, Audit Adjustments, and Cost Report.  There was one audit adjustment relative to the Cost Report showing an increase to the net income of approximately $30,000.  The final audit estimate for FY 2006 is a payment to Medicare in the amount of $15,440.

 

A motion was made by Ms. Sharon Sims, seconded by Ms. Iris Paulsen to go into Closed session.  Roll call vote: Mr. Kevin Conway, yes; Mr. Rex Johnson, yes; Ms. Sharon Sims, yes; Dr. Dennis Palmer, yes; Mr. Don Johnson, yes; Ms. Iris Paulsen, yes; Mr. Bill Joseph, yes; Ms. Susan Ewing, yes; Ms. Suzanne Ramer, yes.

 

A motion was made by Ms. Iris Paulsen, seconded by Dr. Dennis Palmer to return to Open session.  Roll call vote: Mr. Kevin Conway, yes; Mr. Rex Johnson, yes; Ms. Sharon Sims, yes; Dr. Dennis Palmer, yes; Mr. Don Johnson, yes; Ms. Iris Paulsen, yes; Mr. Bill Joseph, yes; Ms. Susan Ewing, yes; Ms. Suzanne Ramer, yes.

           

Financial Report:

 

Ms. Tara Stevens, CFO reviewed the financial reports with the Board. 

 

Gross Patient Revenue for August was $1,385,710; Other Operating Revenue for August was $17,615.  Gross Operating Revenue for August was $1,403,325; Net Operating Revenue for August was $1,033,695.  Total Operating Expenses for August were $998,115.  Fiscal Year 2007 profit from Operations was $3,539 and Net Profit of $90,924.  Gross AR Days are at 80.7.  Discussion ensued.

 

Motion was made, seconded and unanimously passed to approve the financial report as submitted.

 

Planning/Operations:

 

§         HealthStream Learning Agreement – Mr. Tim Putnam reported the hospital currently conducts employee annual education via paperwork and has the opportunity to participate through HealthStream, an online education service through OSF.  The rate is $6,775 annually, with a minimum three year commitment.  Discussion ensued.

 

Motion was made, seconded and unanimously passed to approve the new program.

 

§         Land Update – Mr. Putnam reported negotiations with the buyer for the house and five acres were unsuccessful.  The eviction notice will remain in effective for October 1, 2006. 

 

§         Master Facility Plan Update – Mr. Myron Higgins discussed several options for the Master Facility Plan.  Discussion ensued.

 

§         Ultrasound – Ms. Julie Weeks reported the Ultrasound machine had been having problems, and now has finally gone down.  Ms. Weeks presented a proposal for a Phillips Ultrasound machine with a purchase price of $88,878.  The new machine is equipment that many technicians are familiar with, can be upgraded, and has the capability to provide echocardiograms should we offer the service in the future.  Discussion ensued.

 

Motion was made, seconded and unanimously passed to approve the acquisition of the ultrasound machine giving management the authority to determine the best option, leasing or purchase the equipment outright using land restricted funds.

 

§         IT Update – Ms. Susan Pearson reported the hospital will be scheduling site visits with other facilities to review three IT systems as part of the decision making process.

 

Management Report:

 

§         Hospital Bed Acquisition – Ms. Susan Pearson reported two hospital beds will be delivered from the company Stryker for short-term use to decide if the beds are a positive option for the facility.  The purchase of two beds were included in this years budget, if a recommendation is made to purchase the beds it will be brought back to the Board for approval.

 

§         Mr. Tim Putnam reported the hospital is experiencing some plumbing issues in the ECF area and will keep the Board updated on the progress.

 

§         Mr. Putnam reported the hospital has received their first shipment of HPV vaccine.

 

§         Mr. Putnam reported the Auxiliary has made minor changes to their bylaws.  The change is specific to membership dues; the previous two types of dues were eliminated replacing them with “general” dues for $10.00.

 

§         Motion was made, seconded and unanimously passed to accept the bylaws and changes.

 

Quality Improvement Report:

 

A motion was made by Ms. Iris Paulsen, seconded by Dr. Dennis Palmer to go into Closed session.  Roll call vote: Mr. Kevin Conway, yes; Mr. Rex Johnson, yes; Ms. Sharon Sims, yes; Dr. Dennis Palmer, yes; Mr. Don Johnson, yes; Ms. Iris Paulsen, yes; Mr. Bill Joseph, yes; Ms. Susan Ewing, yes; Ms. Suzanne Ramer, yes.

 

A motion was made by Ms. Sharon Sims, seconded by Dr. Dennis Palmer to return to Open session.  Roll call vote: Mr. Kevin Conway, yes; Mr. Rex Johnson, yes; Ms. Sharon Sims, yes; Dr. Dennis Palmer, yes; Mr. Don Johnson, yes; Ms. Iris Paulsen, yes; Mr. Bill Joseph, yes; Ms. Susan Ewing, yes; Ms. Suzanne Ramer, yes.

 

Personnel:

 

Mr. Myron Higgins reported Donna Apodaca had been selected as the STAR Employee of the Quarter. 

 

Ms. Tara Stevens reported the Purchasing Coordinator position has been filled.   They are working on getting all items on contract, policies, etc. 

 

Mr. Tim Putnam reported Dr. Kristin Wurzburger has started at the Clinic.

 

Mr. Putnam reported Dr. Dennis Palmer will receive the Illinois Rural Health Association, Rural Physician of Excellence Award in Springfield on October 10th.

 

Mr. Higgins reported the hospital will host a Cookout for employees on September 26th starting at 1115 a.m.; board members are invited to attend.

 

New Business:

 

§         Committee Updates –

 

Governance/Nominating – Ms. Sue Ewing reported the committee has met and divided up responsibilities.

 

Executive Performance and Compensation – Mr. Bill Joseph reported their charter is finished and has been sent to Governance Committee.

 

Finance/Audit Committee – Ms. Tara Stevens reported the committee is working on merging the two charters.

 

§         Mr. Tim Putnam reported the Mercer Foundation for Health’s Annual Benefit Dinner and Auction is Thursday evening.

 

Adjournment:

 

Motion was made, seconded and unanimously passed to adjourn the Board meeting.  With no further business, the meeting was adjourned at 9:23 P.M.

 

 

Respectfully submitted,

Shannon Ziegenhorn, Administrative Assistant

 

 

 

_____________________________________

Susan D. Ewing

Secretary/Treasurer