DRAFT DRAFT
GOVERNING BOARD MEETING
Conference Room A
Members Present: Mr. Kevin Conway Dr. Dennis Palmer
Ms. Sue Ewing Dr.
Mr. Don Johnson Ms. Sharon Sims
Mr.
Mr. Bill Joseph
Absent:
Others Present: Mr.
Ms. Jodie Criswell Ms. Shelley Wiborg
Mr. Myron Higgins Mr. Jim Johnson
Call
to Order:
The
Minutes:
Minutes of the August
20 and
Motion was made,
seconded and unanimously passed to approve the
Motion was made,
seconded and unanimously passed to approve the
Closed
Minutes:
Minutes of the
A
motion was made by Ms. Susan Ewing, seconded by Mr. Dick Stone to go into
Closed session. Roll call vote: Dr.
Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson,
yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes;
Bill Joseph, yes.
A
motion was made by Dr. Dennis Palmer, seconded by Ms. Sharon Sims to return to
Open session. Roll call vote: Dr. Dennis
Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes;
Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill
Joseph, yes.
Motion was made,
seconded and unanimously passed to approve the minutes and to keep closed.
Financial
Report:
§
Accounts Receivable
Update:
At the September 5th Called
Board meeting, the Board approved a short-term line of credit in the
amount of $1.2 million. The following
information was reviewed and discussed with the Board:
- A/R history since June 30th (Current days
outstanding – 130, receivables – $5.6 million)
-
The
computer system billing issue had been identified and resolved
-
Other
financial related areas of concern and how they will be addressed
-
A
short-term plan that will be implemented to rectify the situation and will be
presented to the Finance/Audit Committee.
Mr. Rex Johnson,
Finance and Audit Committee Chair reviewed the financial report with the
Board.
§
Gross Patient Revenue for August was $1,509,828;
Other Operating Revenue for August was $30,752.
Gross Operating Revenue for August was $1,540,580; Net Operating Revenue
for August was $1,069,132. Total
Operating Expenses for August were $1,230,294.
Fiscal Year 2008 loss from Operations was ($634) and Net Profit of $87,533. Gross AR Days are at 128. Discussion ensued.
Motion
was made, seconded and unanimously passed to approve the financial report as
submitted.
Planning/Operations:
§
Hospital Renovation Update – Mr. Tim
Putnam reported members of Senior Management held multiple meetings giving
employees the opportunity to review and provide feedback on the facility
drawings.
-
IHFPB – Illinois Health Facilities
Planning Board (Separate entity from the Illinois Department of Public Health
but linked with the Department.) IHFPB
is responsible for the CON – Certificate of Need (the process health facilities
must go through with the State for approval for facility construction or
renovation). The hospital has received
permission from Greg McHugh to utilize the law firm Foley & Lardner for
their expertise with the CON process.
§
IDPH Update – Mr. Myron Higgins reported
the Illinois Department of Public Health conducted a site survey of the MRI
unit. Initial comments were positive
noting everything was satisfactory. The
hospital awaits a formal letter from the IDPH regarding compliance.
§
IT Update – Mr. Myron Higgins reported
the Materials Management and the Surgery Department will “go live” with their
systems in October. Additionally, file
building will begin shortly for the physician system with an anticipated “go
live” date in early January.
Management
Report:
§
Physical Therapy Department Update – Mr.
Jim Johnson, Manager of the Physical Therapy gave a brief departmental
update. Mr. Johnson reported Medicare
has instituted new regulations for supervision of Physical Therapy Assistants;
noting the addition of the new Physical Therapist has not only assisted with
this issue but serving the demand for services within the department. Mr. Johnson reported PT is actively involved
with Dr. Palmer’s Spine Clinic, and Dr. Rosca’s Fall Prevention Clinic.
§
Administrative Update – Mr. Tim Putnam
reported the hospital experienced power problems over the past weekend which
affected the chiller, IT system, etc.
Mr. Putnam reported repairs will be done on the chiller on Tuesday. The hospital is connected to a 3-phase
electrical system; when the power surge happens it appears that one phase has
“dropped off” resulting in lower voltages throughout the facility. The hospital is working with the county and
the other entities affected regarding this issue. Discussion ensued.
Mr.
Putnam reported the hospital’s Strategic Plan is near the end of its
cycle. Administration will begin working
on the schedule for the upcoming Strategic Planning process.
Mr.
Putnam reported the new logger has been installed on the wind test tower.
§
Mercer
Foundation for Health – Mr. Putnam reported the Mercer Foundation for Health
has begun the planning stage of the Capital Campaign. The Foundation’s Annual Dinner and Benefit
Auction is scheduled for September 20th, at the Aledo VFW.
Quality
Improvement Report:
A
motion was made by Ms. Susan Ewing, seconded by Ms. Sharon Sims to go into
Closed session. Roll call vote: Dr.
Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson,
yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes;
Bill Joseph, yes.
A
motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to return to
Open session. Roll call vote: Dr. Dennis
Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes;
Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill
Joseph, yes.
Motion was made,
seconded and unanimously passed to approve the Quality Reports as submitted.
Mr. Dick Stone agreed
to attend the October Executive QI Meeting as the rotating member.
Medical Staff
Appointments:
Motion
was made, seconded and unanimously passed to approve
Personnel:
A
motion was made by Mr. Dick Stone, seconded by Ms. Sharon Sims to go into
Closed session. Roll call vote: Dr.
Dennis Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson,
yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes;
Bill Joseph, yes.
A
motion was made by Ms. Sharon Sims, seconded by Mr. Dick Stone to return to
Open session. Roll call vote: Dr. Dennis
Palmer, yes; Kevin Conway, yes; Dr. Cristina Rosca, yes; Don Johnson, yes;
Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes; Bill
Joseph, yes.
Mr.
Tim Putnam reported the hospital has an opportunity to look into a Paid Time
Off (PTO) program upon recommendation made by the auditors that would decrease
the amount of liability on the hospital financial statements. Discussion ensued. Myron will begin working on a proposal that
will be presented to the Board at a later date.
Motion
was made, seconded and passed to approve the acquisition of Dr. Rattananont’s
practice. Roll call vote: Dr. Dennis
Palmer, abstain; Kevin Conway, yes; Dr. Cristina Rosca, abstain; Don Johnson,
yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Dick Stone, yes;
Bill Joseph, yes.
Governance and
Nominating Committee Update:
Ms.
Susan Ewing reported the Bylaws had been distributed at the August meeting for
review. Upon approval from the Board,
the Bylaws will be sent to the county for final approval at their September
meeting.
Motion
was made, seconded and unanimously passed to approve the Bylaw changes as
submitted.
Mr.
Kevin Conway reported the Board still anticipates a vacancy at the end of the
year; the prospective candidate is willing to serve on the Board and will
attend a meeting in the next couple of months as a guest.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn
the Board meeting. With no further
business, the meeting was adjourned at 8:52 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative
Assistant
_____________________________________
Susan D. Ewing
Secretary/Treasurer