DRAFT DRAFT
GOVERNING BOARD MEETING
August 20, 2007
Conference Room A
Members Present:
Ms. Sue Ewing Ms.
Suzanne Ramer
Mr.
Mr. Bill Joseph
Absent:
Others Present: Mr.
Mr. Myron Higgins Ms. Shelley Wiborg
Call
to Order:
The August 20, 2007 meeting of the Mercer County Hospital
Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:01
P.M.
Mr. Don Johnson
formally welcomed Shelley Wiborg as the new Chief Nursing Officer and Kim
Sikorski as the new Med/Surg and ECF Manager.
Minutes:
Minutes of the July 17,
2007 meetings were included in packets for review.
Motion was made,
seconded and unanimously passed to approve the July 17, 2007 minutes as amended.
Closed
Minutes:
A
motion was made by Mr. Bill Joseph, seconded by Mr. Rex Johnson to go into
Closed session. Roll call vote: Kevin
Conway, yes; Dr.
A
motion was made by Ms.
Minutes of the July 17,
2007 meeting were distributed for review.
Motion was made,
seconded and unanimously passed to approve the minutes and to keep closed.
Financial
Report:
Mr. Rex Johnson,
Finance and Audit Committee Chair reviewed the financial reports with the
Board.
§
Gross Patient Revenue for July was $1,400,206;
Other Operating Revenue for July was $37,536.
Gross Operating Revenue for July was $1,437,742; Net Operating Revenue
for July was $937,330. Total Operating
Expenses for July were $838,521. Fiscal
Year 2008 profit from Operations was $98,809 and Net Profit of $135,587. Gross AR Days are at 103. Discussion ensued.
Motion
was made, seconded and unanimously passed to approve the financial report as submitted.
Planning/Operations:
§
Hospital Renovation Update – The Board
reviewed the current schematic design for the hospital renovation plan. Mr.
Mr.
Putnam stated he has been working with the Nursing Home on the property lines
issue and hopes to have a resolution soon.
He advised the Board that there may need to look at the hospital’s
current property lines as well to determine if there can be a “land for land”
exchange. Discussion ensued.
Mr.
Putnam reported after multiple discussions with the Architects that there is a
concern of dividing the project with regards to the CON process. We will be looking at the full CON process
which will also include involving an attorney that has experience with the CON
process.
§
IDPH Update – Mr. Myron Higgins reported
the Illinois Department of Public Health conducted a site survey. Initial comments were positive noting
everything was satisfactory. The
hospital awaits a formal letter from the IDPH regarding compliance.
§
IT Update – Mr. Myron Higgins reported
the IT conversion has gone well; there are still several phases awaiting
implementation. MediNotes, the
physician-based electronic medical record will begin late October, early
November, and the Departments of Surgery and Purchasing will go live in
October.
Mr.
Higgins requested Board approval for MediNotes, a physician-based electronic
medical record as part of the new IT system.
Discussion ensued. Mr. Higgins
stated he expected the total package not to exceed $65,000.00; $37,000.00 for
software, $13,000.00 for hardware, and $15,000.00 for installation.
Motion
was made, seconded and unanimously passed to authorize $65,000.00 for the
purchase of the MediNotes system.
§
MedLearn Chargemaster Review Proposal –
Mr. Putnam reported the hospital received a grant in the amount of $8,645.75
from the Illinois Critical Access Hospital Network to complete an Emergency
Department chargemaster review.
Discussion ensued.
Motion
was made, seconded and unanimously passed to approve $8,645.75 for the
chargemaster review.
§
Wind Project Update – Mr. Bill Joseph
gave a brief update on the wind project.
Mr. Putnam reported the hospital has agreed to participate in the wind
study for another year.
Management
Report:
§
Med/Surg/ECF Department Update – Ms. Kim
Sikorski gave a brief departmental update.
Ms. Sikorski discussed concerns regarding excessive usage of agency and
casual staff along with the financial impact.
A more in-depth analysis will be completed, noting a possible future
recommendation to add one hospital employed full-time equivalent to both the AM
and PM shifts.
Mr.
Ms.
Sikorski along with Ms. Shelley Wiborg reported the proposed purchases will be
used for the residents of the Extended Care Unit. Discussion ensued. Mr. Putnam stated the hospital has requested
letters of support from region long-term care facilities as well as local and
county offices regarding the closing of the Extended Care Unit. Ms. Wiborg stated upon closure of Extended
Care the items purchased would then be able to be used by the Med/Surg
unit.
Motion
was made, seconded and unanimously passed to approve the expenditure of
$88,364.33 for the proposed list of purchases for the Extended Care facility,
and/or as management sees fit to modify.
§
Administrative Update – Mr. Putnam reported
the Governor had signed the Provider Tax.
Mr.
Putnam reported the Medical Associates Clinic received quality certification
for their Diabetic Clinic through the National Committee on Quality Assurance,
a physician recognition program.
§
Mercer
Foundation for Health – Mr. Putnam reported the Mercer Foundation for Health’s
Annual Benefit Dinner and Auction will be held September 20th at the
Aledo VFW. The Foundation Board has
approved to move forward with a capital campaign.
Quality
Improvement Report:
A
motion was made by Ms.
A
motion was made by Ms.
Motion was made,
seconded and unanimously passed to approve the Quality Reports as submitted.
Medical Staff
Appointments:
Motion
was made, seconded and unanimously passed to approve Ronald Frus, MD for
reappointment to Active Staff in the Department of Pathology.
Motion
was made, seconded and unanimously passed to approve Raluca C. Rosca-Sichitiu,
MD for reappointment to Active Staff in the Department of Internal Medicine.
Motion
was made, seconded and unanimously passed to approve
Motion
was made, seconded and unanimously passed to approve
Governance and Nominating
Committee Update:
The
Board received copies of the Mercer County Hospital Governing Board Bylaws in
their packets for review. Ms. Susan
Ewing reported the Committee had reviewed and revised the Bylaws. Upon discussion with the Board, minor amendments
were made noting the Bylaws would be brought forth to the Board at the
September meeting for approval.
Mr.
Kevin Conway reported he had made contact with a prospective Board member
candidate and will have an idea on the candidate’s level of interest by the
next meeting.
Executive
Performance and Compensation Committee (Personnel):
A
motion was made by Dr.
A
motion was made by Ms. Susan Ewing, seconded by Dr.
Motion
was made, seconded and unanimously passed to approve a 7.5% pay raise for Tim
Putnam to be effective on his anniversary date.
Personnel:
A
motion was made by Ms. Susan Ewing, seconded by Dr.
A
motion was made by Mr.
Adjournment:
Motion was made, seconded and unanimously passed to adjourn
the Board meeting. With no further
business, the meeting was adjourned at 9:54 P.M.
Respectfully submitted,
Shannon Ziegenhorn, Administrative
Assistant
_____________________________________
Susan D. Ewing
Secretary/Treasurer