DRAFT

DRAFT

MERCER COUNTY HOSPITAL

GOVERNING BOARD MEETING

May 21, 2007

Mercer County Hospital

Conference Room A

7:00 P.M.

Members Present: Mr. Kevin Conway Dr. Dennis Palmer

Ms. Sue Ewing Ms. Suzanne Ramer

Mr. Don Johnson Dr. Cristina Rosca

Mr. Rex Johnson Ms. Sharon Sims

Mr. Bill Joseph Mr. Dick Stone

Members Excused /

Absent:

Others Present: Mr. Tim Putnam Mr. Myron Higgins

Mr. Kevin Fowler Ms. Susan Pearson

Call to Order:

The May 21^st meeting of the Mercer County Hospital Governing Board was called to order by Mr. Don Johnson, presiding Chair at 7:02 P.M.

Minutes:

Minutes of the April 16^th, 2007 meeting were included in packets for review.

Motion was made, seconded and unanimously passed to approve the April 16, 2007 minutes as amended.

Closed Minutes:

Minutes of the April 16, 2007 meeting were distributed for review.

A motion was made by Ms. Susan Ewing, seconded by Mr. Dick Stone to go into Closed session. Roll call vote: Dr. Cristina Rosca, yes; Dr. Dennis Palmer, yes; Kevin Conway, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Suzanne Ramer, yes; Dick Stone, yes; Bill Joseph, yes.

A motion was made by Mr. Bill Joseph, seconded by Ms. Susan Ewing to return to Open session. Roll call vote: Dr. Cristina Rosca, yes; Dr. Dennis Palmer, yes; Kevin Conway, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Suzanne Ramer, yes; Dick Stone, yes; Bill Joseph, yes.

A recommendation was made to only include Closed minutes for review at each meeting when discussion was held in Closed session.

Financial Report:

Mr. Kevin Fowler, CFO reviewed the financial reports with the Board.

§ Gross Patient Revenue for April was $1,466,241; Other Operating Revenue for April was $18,863. Gross Operating Revenue for April was $1,485,105; Net Operating Revenue for April was $986,303. Total Operating Expenses for April were $907,760. Fiscal Year 2007 profit from Operations was $131,917 and Net Profit of $868,038. Gross AR Days are at 101.68. Discussion ensued.

Motion was made, seconded and unanimously passed to approve the financial report as submitted.

§ Mr. Fowler reviewed the proposed FY2008 final budget with the Board. Discussion ensued. The budget will be submitted to the County Board for review and approval.

Motion was made, seconded and unanimously passed to approve the FY 2008 final budget as submitted.

Planning/Operations:

§ Master Facility Plan Update – Mr. Tim Putnam inquired if the Board had any additional questions, comments or concerns regarding the Master Facility Plan after the Called Meeting. Discussion ensued.

A motion was made by Ms. Susan Ewing, seconded by Ms. Sharon Sims to approve the Master Facility Plan with the relocation of the clinic to a higher traffic area. Roll call vote: Dr. Cristina Rosca, yes; Dr. Dennis Palmer, yes; Kevin Conway, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Suzanne Ramer, yes; Dick Stone, yes; Bill Joseph, yes.

§ IDPH Update – Mr. Myron Higgins reported the hospital will submit the quarterly facility update letter to IDPH, noting that the hospital will be able to inform them of the Board’s decision to proceed with the facility plan.

§ IT Update – Mr. Higgins reported representatives from HMS continue to work with staff; training and building files for the new system. The process remains on schedule and is expected to go live on July 1^st.

§ Wind Feasibility – Mr. Putnam reported analysis continues on the wind feasibility data; however early reports state there is a ten year pay-off for the tower. The County is reviewing the possible addition of Vashti Village into the group that would utilize wind power.

§ Memory Clinic – Dr. Cristina Rosca reported that she is working with the hospital on a grant for funding assistance with a Memory Clinic for Mercer County. Dr. Rosca stated that she currently performs memory testing within her practice and desires to expand the service. Mr. Putnam stated that Dr. Rosca would be the guest speaker for the June Board/Medical Staff dinner discussing the Memory Clinic more in-depth.

Management Report:

§ Administrative Update – Mr. Tim Putnam reported the IHA Small & Rural Hospital’s Annual Constituency Committee is scheduled for June 19-21 in Springfield. Any Board member interested in attending should contact Administration.

§ Mercer Foundation for Health – Mr. Putnam reported the Foundation Board has nominated Kim DeBlock to fill a vacancy on their Board.

A motion was made, seconded and unanimously passed to approve Kim DeBlock for the Foundation Board.

Quality Improvement Report:

A motion was made by Mr. Bill Jospeh, seconded by Ms. Sharon Sims to go into Closed session. Roll call vote: Dr. Cristina Rosca, yes; Dr. Dennis Palmer, yes; Kevin Conway, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Suzanne Ramer, yes; Dick Stone, yes; Bill Joseph, yes.

A motion was made by Ms. Susan Ewing, seconded by Ms. Sharon Sims to return to Open session. Roll call vote: Dr. Cristina Rosca, yes; Dr. Dennis Palmer, yes; Kevin Conway, yes; Don Johnson, yes; Sharon Sims, yes; Susan Ewing, yes; Rex Johnson, yes; Suzanne Ramer, yes; Dick Stone, yes; Bill Joseph, yes.

Motion was made, seconded and unanimously passed to approve the Quality Reports as submitted.

Medical Staff Appointments:

Motion was made, seconded and unanimously passed to approve Larry Barnes, DO for reappointment to Active Staff in the Department of Pathology.

Motion was made, seconded and unanimously passed to approve James Billman, MD for reappointment to Active Staff in the Department of Pathology.

Motion was made, seconded and unanimously passed to approve Yu J. Li, MD for initial appointment to Active Staff in the Department of Pathology.

Motion was made, seconded and unanimously passed to approve Roger Lubbers, MD for reappointment to Consulting Staff in the Department of Urology.

Motion was made, seconded and unanimously passed to approve Philip Good, MD for reappointment to Consulting Staff in the Department of Emergency.

Motion was made, seconded and unanimously passed to approve Steve Arvanitis, MD for reappointment to Consulting Staff in the Department of Emergency.

Motion was made, seconded and unanimously passed to approve Rajesh Alla, MD for initial appointment to Consulting Staff in the Department of Nephrology Medicine.

Personnel:

§ Executive Performance and Compensation Committee Update –

- Mr. Bill Joseph reported the Committee had met to discuss the CEO Performance Evaluation. The evaluation tool was distributed to the Board, asking that evaluations be returned by June 5^th.

- Mr. Joseph reported the Committee had reviewed the proposed Employment Addendum to the CEO Employment Agreement. Discussion ensued.

Motion was made, seconded and unanimously passed to approve the Addendum to the Employment Agreement with Tim Putnam.

§ Mr. Tim Putnam reported Chief Nursing Officer interviews have begun for Susan Pearson’s replacement. .

New Business:

Discussion was held regarding the Master Facility Plan and possible options for closing the Extended Care Unit. Mr. Tim Putnam stated if action was to be taken; the Board would do so when a viable timeframe would be put in place.

Adjournment:

Motion was made, seconded and unanimously passed to adjourn the Board meeting. With no further business, the meeting was adjourned at 8:29 P.M.

Respectfully submitted,

Shannon Ziegenhorn, Administrative Assistant

_____________________________________

Susan D. Ewing

Secretary/Treasurer